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The Associate Director of Payment Services will support the University’s mission by ensuring compliance with regulatory requirements, University policies, Accounts Payable procedures, and accounting standards. This role involves addressing and resolving issues, managing outstanding accounts payable, and recommending improvements for operational and strategic processes to management and internal departments.

It includes delivering high-quality customer service to both internal and external stakeholders and ensuring precise and timely maintenance of accounting records. A bachelor’s degree and five years of relevant experience, along with an active Christian faith, are required. A master’s degree and seven years of experience are preferred, as is a CPA certification. Hybrid work arrangements may be available on a case-by-case basis. Applicants must be authorized to work in the United States full-time.

Responsibilities

• Requires knowledge of the University’s policies, procedures, and regulatory compliance, including IRS regulations, U.S. Treasury guidelines, sales and use tax, GAAP, and 1099/1042S reporting.
• Prepares, consolidates, and audits accounts payable transactions to ensure payments are authorized and comply with University policies, GAAP, and regulatory standards.
• Manages the review process for IRS 1099 forms, ensuring proper evaluation of payments and issuance of tax forms at year-end.
• Handles complex issues independently and coordinates with other departments to resolve escalated matters.
• Manages the supplier database to ensure accurate supplier information in the ERP system and correct payment processing.
• Addresses complex supplier reconciliations, oversees supplier onboarding, and resolves escalated supplier inquiries.
• Leads projects that require significant judgment and initiative to tackle challenges.
• Assists with month-end closing activities, including invoice accruals, reconciliations, and analyses.
• Proposes and implements improvements to AP processes to enhance efficiency and address issues, focusing on streamlining and automating workflows.
• Delivers accurate information on accounts payable issues to all organizational levels.
• Works closely with other specialists, procurement managers, accountants, and vendors to understand cross-functional activities and contribute to decision-making and solutions.
• Improves and troubleshoots the University’s Oracle ERP system, tests software updates, and identifies and resolves software issues.
• Provides leadership and support to the team, including coaching, training, performance evaluations, and addressing concerns.
• Performs additional duties as needed to support the University’s mission.
• Ensures compliance with University policies and maintains regular, punctual attendance.